A memo is a document delivered by one person or group to another that contains information of significance. Memos are often considered less formal than letters and reports. A memo is an easy and quick way to communicate with coworkers or direct reports on office matters.
Memo is a
common business writing tool that can help you communicate effectively with
your coworkers or boss, especially when you need to present complex
information. An effective memo should be clear and concise, so that the reader
doesn’t waste time trying to figure out what you’re trying to say or lose
interest in the topic altogether. To write an effective memo, you first need to
format it correctly and make sure you include all of the necessary components
to support your argument or project proposal. Then, focus on making your
language as clear and concise as possible while also maintaining proper tone
and etiquette.
See the
following sample for writing memo and follow the format for effective and
structured memo writing.
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Memo from: General Manager To: Managing Director Date: 25 May 1982 Ref No: GRS/45/at
While we have agreed in principle to
try and cut down on staff, there are two serious problems in the Buying
Department.
Firstly, the clerk in charge of
ordering from the stores is also responsible for the filing of information. Consequently,
at the end of the month, when most people want replacements from the stores,
and also require information from the files, he is unable to keep up with the
demand. In contrast he is practically unoccupied during the first week of
every month, when he could be helping someone else, so I suggest we try to reorganize
his job.
Secondly, the stores supervisor is
getting rather old for the job, and furthermore, he is still suffering from
the same old complaint, i.e. kleptomania. I therefore recommend that he be
invited to retire early, otherwise we'll have no stores left!
Now, if we were to appoint a much
younger and more qualified man to replace him, there would be several
advantages over the present arrangements. For instance, we could put him in
charge of his own ordering, and thus reduce the burden on buying clerk. We
might also ask him to take a more active part than his predecessor in the
annual stocktaking.
I would argue, finally, that we
approach the union, and suggest that Higgins should be retired early, and moreover,
that his job should be upgraded to Clerical Grade G 7. Meanwhile, we could ask
the Personnel Department to draw up a new job specification on these lines.
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